Join our team! We’re looking for a Fair Manager
We are now seeking to build on the successes of the last decade through the appointment of a dynamic individual as Fair Manager. Your job will be to assist the Fair Director in all aspects of delivering Photo London. You will act as the dedicated gallery liaison and will develop relationships with participating galleries and carry out all communication with exhibitors.
You will complete the necessary administrative and operational tasks to execute a successful fair. You will be the point of contact for each department to ensure they are receiving the necessary information including Marketing and Communications, Accounting, PR & Press, Production, VIP and the Design team. This is an important multifaceted role that will help us to ensure the effective production and future development of the Fair.
Reporting to Fair Director
Works with Fair Director / Production Manager / Partnerships & Comms Manager
Salary Competitive based on experience
DUTIES INCLUDE
- Acting as dedicated gallery liaison to prospective and participating exhibitors, answering queries and assisting in completion of all compulsory forms within strict deadlines.
- Assisting the Director and Fair Founders with recruitment of galleries.
- Communicating between participating galleries and our marketing team to ensure the promotion and marketing of year-round programming.
- Working with the Fair Founders and Director to develop public programming
- Managing public programme exhibition production, liaising with exhibiting stakeholders and Production and Design teams, updating and issuing agreements, and ensuring PR and Press team have up-to-date information.
- Maintaining the gallery database and work with the Director on the preparation and distribution of exhibitor application packs and preparation of Exhibitor Portal.
- Working alongside the Production team to prepare and distribute all exhibitor packs/manuals/guides, ensuring essential forms and booth orders are processed with contractors accurately and that the build is delivered to the highest standard of quality
- Project managing delivery of Fair Catalogue, Exhibitor and Contractor pass printing, and Partner sponsored award displays.
- Helping with the organisation of the Curatorial Committee meetings, preparing application reports and presentations, taking minutes, etc.
- Overseeing annual timeline and Teams calendar, preparing weekly team meeting agendas, taking and distributing minutes
- Line managing temporary staff in the months leading up the Fair, including Exhibitor Assistants and Talks Coordinator/Manager
EXPERIENCE AND SKILLS
- Qualified to degree level or show equivalent experience.
- Can demonstrate excellent accuracy and attention to detail in work produced.
- Has excellent written and verbal communication skills.
- Experience in project management within the cultural sector (arts-based background or knowledge and understanding of the commercial and not-for-profit art world, including commercial galleries, private and public museums, and cultural institutions in the UK).
DESIRABLE
- Existing contact list of galleries
- Sales experience
- Knowledge and understanding of the Photography industry
- Experience of WordPress, Mailchimp and Insightly
- Exhibition Production experience
- Fluent in a second language other than English
PERSONAL ATTRIBUTES
- Excellent analytical and writing skills with attention to detail and accuracy
- Confident communicator with diplomacy and tact both online and in person
- Confident with numeracy
- Be able to think independently and lead on your own projects
- Strong cultural awareness and an appreciation of arts audiences
- Must be innovative, creative, and strategically minded
- Excellent organisational skills
- Approachable, flexible and professional manner at all times
- Strong team player
- Ability to work under pressure and to tight deadlines
- Pragmatic
HOW TO APPLY
Applications close on Thursday 12th September 2024, at noon.
Please send your CV and cover letter with the subject ‘Photo London: Fair Manager Application’ outlining how you meet the criteria to info@photolondon.org before the deadline.
About Photo London
Now in its tenth edition Photo London is a major international art fair specialising in photography that takes place in May every year. Based at London’s iconic Somerset House the Fair features over 100 exhibitors from four continents and welcomes over 40,000 visitors. Photo London is the leading international Fair in showcasing the very best of the past, present and future of photography. From emerging contemporary artists to historic and iconic masters, Photo London brings together exhibitors from across the globe and celebrates the medium in all its forms. Each edition sees a unique Public Programme including special exhibitions and installations; a Talks Programme and several Awards announced, headlined by the Photo London Master of Photography Award. Beyond the Fair, Photo London regularly hosts Pre-Fair Talks, a Book Club and publishes a digital magazine through our Academy programme. We are proud to support our exhibitors year-round and to work together to build the UK photography market. Photo London is produced by Candlestar, an internationally renowned cultural consultancy with an outstanding reputation within the field of photography and the arts. Candlestar produces the Prix Pictet on behalf of the Pictet Group.